YOU ARE HERE:
Documentation toolkit contents
   Last updated: 02.07.02
Documentation toolkit introduction
(Introduction to the toolkit)

To download this section as a PDF file, follow this link (file size 190kb)

1 What is this toolkit?
2 Why and how was this toolkit developed?
3 Who is this toolkit for?
4 How can this toolkit be used?
5 What is in the sections of this toolkit?
6 What is in the Handouts of this toolkit?
7 What is in the Information Cards of this toolkit?
8 How long does this toolkit take to use?
9 What materials are needed to use this toolkit?
  • Workshop schedule: Example 1

  • Workshop schedule: Example 2


Documentation toolkit section 1: Laying the foundations
(Section 1: Introducing documentation and communication)

To download this section as a PDF file, follow this link (file size 403kb)

1.1 What is documentation and communication?
1.2 Why do we document and communicate?
1.3 Who do we document and communicate for?
1.4 What makes good documentation and communication?
1.5 What can we learn from our past documentation and communication?
1.6 What skills do we need for documentation and communication?
1.7 What difficulties and sensitivities are there in documenting and communicating HIV/AIDS work?

Documentation toolkit section 2: Making a plan for a documentation and communication product
To download this section as a PDF file, follow this link (file size 512kb)

Making a planning framework and grid
2.1 Planning Step 1: Deciding an aim and objectives
2.2 Planning Step 2: Identifying priority audiences
2.3 Planning Step 3: Choosing key messages
2.4 Planning Step 4: Selecting a product
2.5 Planning Step 5: Developing the product
  • 5A: What structure, content and style will the product have?

  • 5B: How will the product be prepared and produced?


Documentation toolkit section 2 (continued)

  • 5C: Who will do the work?

  • 5D: When will the work be done?

2.6 Planning Step 6: Disseminating the product
2.7 Planning Step 7: Monitoring and evaluating the product
2.8 Finalising the plan
Handouts

Documentation toolkit section 3: Making an overall documentation and communication plan
To download this section as a PDF file, follow this link (file size 531kb)

3.1 Making an overall documentation and communication plan
3.2 Integrating documentation and communication into an organisational plan
Handout

Documentation toolkit section 4: Building practical skills
This section is available in PDF format in two parts.

To download the first part as a PDF file, follow this link (file size 531kb)

To download the second part as a PDF file, follow this link (file size 818kb)

(Section 4: Building documentation and communication skills)

4.1
  • A: Identifying strengths, weaknesses and gaps

  • B: Identifying lessons learned

4.2 Preparing an effective interview
4.3 Taking good notes
4.4 Choosing how to present information
4.5 Linking text and visuals
4.6 Keeping information short
4.7 Using simple language
4.8 Using appropriate and accurate language
4.9 Taking good photographs
4.10 Using photographs well
4.11 Making good visual aids
4.12 Delivering effective presentations
Handouts

Information cards – for developing documentation and communication products
To download cards 1 to 4 as a PDF file, follow this link (file size 481kb)

Documentation toolkit info card: abstracts
Documentation toolkit info card: annual reports
Documentation toolkit info card: case studies
Documentation toolkit info card: leaflets

To download cards 5 to 8 as a PDF file, follow this link (file size 482kb)

Documentation toolkit info card: newsletters
Documentation toolkit info card: photo-story books
Documentation toolkit info card: policy reports
Documentation toolkit info card: presentations

To download cards 9 to 12 as a PDF file, follow this link (file size 482kb)

Documentation toolkit info card: radio programmes
Documentation toolkit info card: videos
Documentation toolkit info card: websites
Documentation toolkit info card: workshop reports

Credits and contact details
This publication was made possible through the support of the U.K Department for International Development, the U.S Agency for International Development (under the terms of the award number HRN-G-00-98-00010-00), and Merck & Co. Inc..

The opinions expressed herein are those of the authors and do not necessarily
reflect the views of the donors mentioned above.

International HIV/AIDS Alliance
Queensberry House
104-106 Queens Road
Brighton BN1 3XF
United Kingdom
Tel: +44 1273 718 900
Fax: +44 1273 718 901
E-mail: mail@aidsalliance.org
Websites: www.aidsalliance.org
www.aidsmap.com
Registered British Charity
Number 1038860
Print version and PDFs designed and produced by Progression
Published: October 2001